Returns portal

Your customers start their own returns.

Customers find their order, pick what goes back and why. The request lands in your queue with a return label ready to issue.

  • On your site, in your brand
  • 10 languages
  • Same carrier back
  • Optional instant approval
Live preview
  1. 3

Select items to return

Linen shirt

Sand / M

€49.00

Reason for return

Too small
Refund amount (estimated)€49.00
Submit return
Your brand

Return portal built to match your store, not our software.

The portal embeds directly onto your storefront so customers never leave your site. You have total control over the theme and colors.

Three steps

Three steps. No account, no login.

The whole thing takes about a minute, and it happens without a single message arriving in your support inbox.

  • Find order

    An order number and an email

    That is all a customer needs. Nothing to remember, no password to reset and no account to create first.

  • Your order

    The order, exactly as you see it

    Every item comes back with its variant, quantity and price, so the customer and your team are looking at the same order.

  • Select items

    Pick what is going back

    Tick items one by one, set how many of each, choose a reason and add a note. A refund estimate updates as they go.

Find your order
The OrderKrab return portal asking the customer for an order number and an email address to start a return.
Select items to return
The return portal's item selection step with one item selected, a return reason chosen and an estimated refund total.

You find out why, every time.

Each item carries its own reason and its own note, so a single return can be honest about a shirt that was too small and a mug that arrived broken. The reasons arrive as structured data, not as a paragraph somebody has to read.

  • Too small
  • Too large
  • Changed my mind
  • Damaged or defective
  • Other

Plus a free-text note per item, and a quantity when only some of them are coming back.

Your side

Every request in one queue.

Requests arrive in one list you can filter and search. Open one to see what is coming back, and why.

Returns · request waiting for you
The Returns screen in OrderKrab with a pending request showing the returned item, its reason and the customer's note, ready to approve or reject.
Your store platform · return created
A return in progress on the store platform, showing the returned item with its reason and note, the return tracking number, and the action to process it and refund.
  1. Request arrives
  2. You approve
  3. Label + tracking
  4. Back in your store

One toggle

Or skip the queue entirely.

Turn on instant approval and the request is approved the moment it is submitted. The label is generated and the return goes straight back to your store with the label and tracking attached. Nobody touches it.

Instant approval off

  1. 1Customer submits
  2. 2Pending in your queue
  3. 3You approve
  4. 4You create the label

Requests wait as Pending until somebody looks at them. Right when you want a human deciding.

Instant approval on

  1. 1Customer submits
  2. 2Approved, label created

It turns your returns page into a withdrawal button, which is roughly what a 14-day right of withdrawal expects it to be anyway.

Return labels

The label comes from the same place.

Whether the return started in the portal or on your side of the desk, the label is generated the same way and on the same carrier that delivered the order.

  • While packing

    Created automatically, with the order

    Turn it on and the label is created alongside the order, ready to slip into the parcel before it is sealed. Enable it per carrier and per destination country.

  • On demand

    Created later, from the order page

    Any order, any time, straight from the order page. There is no carrier portal to log into, and no second system to keep in sync with your own.

  • Per carrier

    Always the carrier that delivered it

    The label is issued on the carrier that delivered the parcel. DHL out, DHL back. Omniva out, Omniva back. Your customer returns it through a network they know.

Which carriers you can use depends on the contracts you have added in Shipping and labels.

See how much faster OrderKrab can make your work. Book a short demo or look at the pricing.

Ready to make your fulfillment simpler?

See how much faster OrderKrab can make your work. Book a short demo or look at the pricing.

See more: What we offer·Pick & Pack·Contact

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